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Business Process Automation tools

Simplify your most tedious business processes and introduce digital transformation with business process automation tools.

BPA- a WIN-WIN for the Modern Enterprise

Process bottlenecks. Where there’s a heavy reliance on data processing and only so much manual capacity, they are bound to happen. And naturally so- your colleagues are only human. However, this still leads to lost time and revenue for the organisation. This is time where competitors can make gains, so it’s nevertheless essential to prevent this where possible.

Business Process Automation is the answer to this and then some. By deploying automation tools, data processing becomes instant, compliant and never reaches capacity. Goodbye bottlenecks, goodbye data errors. Furthermore, this reduces the workload on colleagues- allowing them to prioritise work of greater value. Since they are not weighed down with tedious repetitive tasks, we always see an improvement in user satisfaction and colleague retention as a result. In short, reduce the boring stuff and increase efficiency.

Our Business Process Automation Solutions

Our Business Process Automation Solutions offer the latest automation innovations like AI-driven robotics and intelligent systems to automate and streamline tasks. By optimizing processes and reducing manual efforts, we enhance efficiency, data accuracy, and overall productivity. Our user-friendly interfaces and low-code, UI5 solutions drive growth and empower businesses to stay competitive in the modern market.

BPA has a range of use cases spanning a variety of business departments and processes. These include automating data entry and processing, streamlining customer support, optimising supply chain processes, automating invoice processing, enhancing employee onboarding and leave management, automating financial and accounting tasks, and improving HR and payroll processes.

Master data Management: Maextro

Master Data Management BPA via Maextro simplifies and automates data management processes. It offers a no-code, configurable solution that ensures data accuracy, consistency, and compliance across the organisation. Maextro's powerful framework enhances data governance, eliminates manual errors, and improves decision-making with standardised and reliable data.

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maextro bot

Customer Relationship Management: Maextro Bot

Customer Relationship Management using Maextro Bot improves customer interactions. Maextro Bot creates requests without accessing an SAP system, quickly processing new data which can feed into a CRM for better targeting of specific customer segments. This enables businesses to enhance customer satisfaction, build stronger relationships, and drive sales growth.

Vendor Relationship Management: BPX

Vendor Onboarding BPA via Business Partner Experience automates and streamlines the vendor onboarding process. It offers a user-friendly interface for vendors to submit information, integrates with internal systems for seamless data transfer, and automates approval workflows. This accelerates vendor onboarding, enhances collaboration, and ensures compliance with vendor management policies.

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Data Entry: Document Information Extraction

Data entry- vital to many business processes but time-consuming and prone to human error. Our Document Information Extraction tool reads documents as they are received via email or images in seconds. Use D.I.E to reduce manual data entry, side-step avoidable errors and free up staff to focus on strategic tasks.

Real-world Business Process Automation (BPA) Examples

Brakes- Warehouse automation solutions

Brakes Group, a leading UK foodservice wholesaler, partnered with Bluestonex for warehouse automation solutions. They successfully automated processes, improving efficiency, reducing manual workloads, and enhancing data governance. Maextro framework played a crucial role in streamlining logistics processes, providing standardized templates, and offering no-code automation. The transformation deskilled data admin roles, simplified training, and empowered Brakes to pursue growth goals with accurate data analytics. The collaboration demonstrated exceptional results and improved colleague satisfaction.

brakes & maextro case study

Ready to Start Automating?

Ready to start automating your manual business processes? Perhaps you have unique complexities you wish to discuss 1-to-1. No matter the stage you are at on your digital transformation journey, our BPA experts are standing by to guide you. Register your interest below now for a live session with our BPA experts.

Business Process Automation FAQs

Process Automation! Saves you time, money, and allows your people to use their skillsets in a more effective way. However, automating your processes can be a difficult decision to make. We hope to clear up a few of your most pressing questions below.

Business Process Automation (BPA) is the utilisation of technology to automate repetitive tasks and streamline processes in an organisation. By integrating software and digital tools, BPA enhances efficiency, reduces manual efforts, and minimises errors. Commonly automated processes include data entry, customer relationship management, finance and accounting, and human resources tasks. BPA aims to boost productivity and free up valuable resources, allowing businesses to focus on higher-value activities and improve overall operational performance.

Business process automation software is a suite of digital tools that automates and streamlines tasks within an organisation, replacing manual efforts with automated actions. It improves efficiency, reduces errors, and enhances productivity, making it essential for optimising processes and staying competitive in the modern business landscape.

Business process automation works by using technology, software, and digital tools to replace manual tasks with automated actions. It involves creating workflows, setting rules, and integrating systems to streamline processes. Data is processed automatically, tasks are assigned, and decisions are made based on predefined rules, improving efficiency and reducing human errors.

Robotic Process Automation (RPA) focuses on automating specific tasks using software robots, mimicking human actions. It is task-oriented and works within existing applications. On the other hand, Business Process Automation (BPA) involves a broader approach, automating entire workflows and processes, often involving multiple applications and systems.

The steps in business process automation typically include:

• Identifying Processes: Identify the processes that can be automated and assess their feasibility.

• Analysing and Mapping: Analyse the existing processes, map out workflows, and define automation requirements.

• Selecting Automation Software: Choose the right automation software that aligns with the organization's needs and goals.

• Designing Automation: Design the automation workflows and rules based on the identified requirements.

• Implementing and Testing: Implement the automation solution and thoroughly test it to ensure accuracy and functionality.

• Deployment and Monitoring: Deploy the automation and monitor its performance to make necessary adjustments and improvements.

Yes, processes in SAP can be automated using various tools and technologies. SAP offers its own automation solutions like SAP Intelligent Robotic Process Automation (SAP IRPA) and there are also third-party automation platforms, such as Maextro, that designed specifically to integrate with SAP systems to automate repetitive tasks and streamline workflows.

Business Process Automation (BPA) is a subset of Business Process Management (BPM). BPM encompasses the entire lifecycle of managing and optimising processes, including analysis, design, implementation, monitoring, and continuous improvement. BPA, on the other hand, specifically focuses on automating and streamlining processes using technology and digital tools to improve efficiency and reduce manual efforts.

In short, automate the boring stuff! Business processes that are repetitive, rule-based, and time-consuming are ideal candidates for automation. Processes with high transaction volumes, data entry, invoicing, customer support inquiries, and inventory management can be automated to improve efficiency, reduce errors, and free up human resources for more strategic tasks.