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Robotic Process Automation

If it’s boring, automate it with Maextro Bot!

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Robotic Process Automation with Maextro Bot

Introducing a new entry point to your Maextro requests. Utilising the Maextro bot you can easily create Maextro requests without accessing an SAP system. Simply populate your data into a spreadsheet and submit via e-mail.

Using RPA services, the Maextro bot will then create the request and apply business rules and logic behind the scenes, which then feeds into the rest of your Maextro process as normal. Automate your create process today!

Maextro Bot can work with both primary & secondary master data
Low Code & Configurable
Cloud based & Connected to your SAP ERP
Can be integrated into our Business Partner Portal (BPX)
Can be used with Excel & Email
Success and failure messages can be tracked and sent, via email, to requestors

Why Use Maextro Bot?

Maextro Bot RPA software mimics staff abilities sans breaks. It’s a digital workforce using existing apps and systems, adaptable and flexible. RPA streamlines manual tasks: copy-paste, web data collection, calculations, file transfers, email parsing, API connections, and data extraction. Human workforce is liberated for higher-level tasks.

Moreover, Maextro Bot handles primary/secondary data, integrates with Partner portals, emails, excel, and collaborates with staff. It sends success/failure messages post-action.

Despite its potential complexity, Maextro Bot RPA is user-friendly. It’s low-code, akin to plug-and-play for SAP. Once integrated, bots can be scheduled, cloned, and shared for quick enterprise-wide processes, yielding swift ROI.

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Accuracy and consistency in the process:

Maextro Bot carries out tasks on time, every time, as it’s configured to do. This ensures accuracy and consistency in transactions to levels where human error could not guarantee.


Improve colleague experience

Let your employees focus on human-only tasks which are of higher value to them and the organisation. Leave the tedious, repetitive tasks to the Maextro Bot

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Increase organisational productivity

Maextro Bot works faster than any human, Let it increase productivity in your MDM processes and let your colleagues focus on work of higher value.

Use Cases for RPA

Retail - Inventory Management

RPA can enhance inventory management in the retail industry by automating tasks such as stock reconciliation, order fulfilment, and replenishment. RPA bots can monitor inventory levels, generate purchase orders based on predefined criteria, and update inventory records in real-time. This reduces stockouts, optimizes inventory levels, and improves supply chain efficiency. Additionally, RPA can reconcile discrepancies between physical and system inventory, generate inventory reports, and trigger alerts for stock replenishment, ensuring accurate and timely stock management.

Healthcare - Claims Processing

RPA can expedite claims processing in the healthcare sector, reducing manual effort and improving accuracy. RPA bots can extract data from medical claims forms, validate information against insurance databases, and perform eligibility checks. They can route claims to appropriate departments for further review, automate payment calculations, and generate claim status updates for patients and providers. By automating these processes, RPA improves claims processing speed, reduces errors, and enhances the overall efficiency of healthcare operations.

Manufacturing - Supply Chain Management

In manufacturing, RPA can optimize supply chain management processes. RPA bots can automate order processing, track shipments, and update inventory levels in real-time. They can also generate and send purchase orders to suppliers based on predefined criteria, monitor delivery schedules, and handle supplier invoice processing. By automating these tasks, RPA improves order accuracy, reduces delays, enhances visibility across the supply chain, and enables proactive management of inventory and supplier relationships.

Pharmaceutical - Regulatory Compliance

RPA can assist the pharmaceutical industry in ensuring regulatory compliance. RPA bots can automate the collection and analysis of regulatory data, perform compliance checks, and generate reports required for regulatory submissions. They can also monitor changes in regulations, update compliance policies, and facilitate the implementation of regulatory changes across systems. By automating these compliance processes, RPA reduces the risk of non-compliance, enhances data accuracy, and streamlines regulatory reporting, enabling pharmaceutical companies to meet regulatory requirements efficiently.

RPA For Digital Transformation

RPA (Robotic Process Automation) plays a significant role in driving digital transformation within a business. By automating repetitive and manual tasks, RPA enables organizations to streamline operations, increase efficiency, and reduce costs. It enhances data accuracy, speeds up process cycles, and improves customer experiences. RPA also facilitates seamless integration between disparate systems and applications, enabling data flow and information exchange. By eliminating silos and manual interventions, RPA promotes end-to-end process automation, enabling organizations to embrace digital technologies, enhance agility, and focus on strategic initiatives. It empowers businesses to leverage the benefits of automation, data-driven insights, and improved productivity to thrive in the digital era.

Maextro Bot RPA & Maextro

Maextro Bot, as an RPA tool, complements the Maextro MDM (Master Data Management) solution by extending its capabilities and automating data-related processes. The Maextro Bot integrates seamlessly with the Maextro MDM platform, leveraging its comprehensive data governance and management functionalities. The bot automates tasks such as data validation, enrichment, data import/export, data quality checks, and data synchronization, enabling efficient and accurate management of master data. By combining the power of Maextro Bot’s automation with Maextro MDM’s data governance capabilities, organizations can achieve higher data accuracy, faster data processing, reduce manual effort, and improved overall data management efficiency.

Register for a Maextro Bot Session

Ready to start reaping the rewards of robotic process automation? Perhaps you would like to know more about how Maextro Bot can transform your specific business processes. Whatever the next steps are for RPA, we are here to help. Register for a Maextro Bot session today and discover the potential your organisation can unlock first-hand.

Robotic Process Automation FAQs

Robotic Process Automation (RPA) is a software technology that makes it easy to build, deploy, and manage software robots that mimic human actions interacting with digital systems and software.
Bots can do things like understand what’s on a screen, complete the right keystrokes, navigate systems, identify and extract data, and perform a wide range of defined actions- a perfect digital alternative for rule-based processes. It’s a great way to maintain the human feeling to business transactions whilst utilising the around-the-clock efficiency and reliability of automation.
We are seeing increasing deployments of RPA to eliminate tedious tasks, freeing corporate workers to focus on work of greater importance.

RPA (Robotic Process Automation) focuses on automating repetitive, rules-based tasks using software bots. It mimics human actions within digital systems. AI (Artificial Intelligence) is a broader concept that involves machines simulating human intelligence. It includes technologies like machine learning and natural language processing to enable cognitive abilities such as decision-making, understanding unstructured data, and adaptive learning. While RPA automates tasks, AI empowers systems to analyse data, make informed decisions, and perform tasks that require human-like intelligence.

No, RPA (Robotic Process Automation) and Intelligent Automation are not the same. RPA focuses on automating repetitive tasks, while Intelligent Automation combines RPA with advanced technologies like AI and ML to automate complex tasks that require cognitive abilities and data analysis.

The act of implementing RPA is a fast and straightforward process, relative to your business processes. RPA implementation can be summed up in three steps:

• Decide which processes need automation.
• Design your automation process.
• Define manual steps to the bot and deploy.

Implementation is the easy part of RPA. It’s the wider considerations that take time and influence the success of the implementation. RPA is a tool for creating cultural changes in an organisation. It unlocks new efficiencies, ways of working and how teams interact. It’s important to consider and account for how RPA will alter operations and culture. For example, will users be open to adopting and making full use of capabilities?

To maximise the chances of RPA success, it’s important to have the following three things on hand at all times:

• The right team: The right skill sets and openness to new ways of working.
• The right tools: Compatible programs bots can integrate with
• The right Partner: Help on hand from experts, should it be needed

The simple answer to this is to choose anything boring. Bots love boring, people don’t. This accounts for why we can see a human error or drops in productivity around repetitive, tedious processes. Instead of letting colleagues suffer, let bots automate anything hindering colleague satisfaction and let them move on to tasks of higher value.

Start by identifying processes that are repetitive, rule-based, and time-consuming. Look for processes with high transaction volumes, potential for error reduction, and significant cost savings. Prioritise processes that have a clear and measurable impact on operational efficiency, customer experience, or compliance. Analyse the complexity and feasibility of automation, considering factors like data availability, system compatibility, and the level of human intervention required. Engage stakeholders, gather their insights, and evaluate the potential return on investment (ROI). Ultimately, select processes that align with strategic business goals and offer the greatest value and impact when automated.

Implementing robotic process automation (RPA) can bring numerous benefits to businesses, but it is important to be aware of the potential challenges that can arise during the installation and deployment process. Here are some common challenges associated with RPA:

Process Complexity: RPA works best with well-defined, rules-based processes. Complex and unstructured processes may require significant effort to automate effectively. Analyzing and simplifying processes before automation is crucial.

Change Management: Introducing RPA often requires changes to existing processes and workflows. Resistance to change from employees, who may fear job displacement or struggle to adapt to new technologies, can pose challenges. Proper change management strategies and effective communication are essential to address these concerns.

Governance and Compliance: RPA implementations should comply with relevant industry regulations and governance frameworks. Ensuring that automated processes adhere to legal, security, and compliance requirements is essential to avoid potential legal and reputational risks.

Return on Investment (ROI): Calculating the ROI of RPA and measuring its impact on business outcomes can be challenging. It is essential to establish clear metrics and benchmarks to evaluate the effectiveness and efficiency of the automation and determine the ROI accurately.

When selecting robotic process automation (RPA) tools for your business, there are several important factors to consider. Here are some key aspects to look for:

Functionality and Features: Assess the tool's capabilities and features to ensure they align with your business requirements. Look for features such as workflow automation, data integration, artificial intelligence (AI) capabilities, and the ability to handle complex processes.

Ease of Use: Consider the tool's user-friendliness and intuitive interface. A good RPA tool should allow users with varying technical backgrounds to create and manage automation workflows easily, without extensive programming knowledge.

Vendor Support and Training: Evaluate the vendor's support services, including technical support, documentation, and training materials. Good vendor support can be crucial in overcoming challenges and maximizing the benefits of RPA implementation.

Cost and Return on Investment (ROI): Consider the cost of the tool, including licensing, implementation, and maintenance fees. Assess the potential ROI by estimating the time and cost savings the tool can deliver through process automation. Compare the cost against the expected benefits to determine the tool's value proposition.

Integration and Compatibility: Ensure that the RPA tool integrates seamlessly with your existing software systems and applications. Compatibility with different platforms, databases, and technologies is essential for successful automation across your organization.

Maextro Bot RPA can work with SAP BTP (Business Technology Platform) through integration and connectivity options provided by both platforms. The integration between Maextro Bot RPA and SAP BTP allows for seamless communication and collaboration between the two systems. Maextro Bot RPA can interact with SAP BTP APIs and services to automate various SAP-related tasks and processes.

For example, Maextro Bot RPA can automate data entry and extraction from SAP applications, perform system integrations, initiate SAP workflows, and execute SAP transactions. It can leverage the connectivity options provided by SAP BTP, such as SAP Cloud Platform Integration services or direct API integration, to interact with SAP systems and access data.

The combination of Maextro Bot RPA and SAP BTP provides organizations with the ability to automate SAP-related processes, improve efficiency, reduce manual effort, and enhance data accuracy within their SAP ecosystem.